Todoist
Cross-platform to-do list and task manager with natural-language entry, projects and shared workspaces.
Overview
Todoist is a task manager built around quick capture: type 'pay rent every 1st at 9am' and it parses the date, recurrence and time automatically. Tasks are grouped into projects with sections, sub-tasks, priorities and labels, and can be viewed as lists, boards or a calendar. It runs on virtually every platform, including Linux, browsers and wearables, and syncs quickly between them, which is a large part of its appeal to individuals and small teams.
The Free (Beginner) plan covers 5 personal projects and basic collaboration, enough for casual use. Pro costs $5 per month ($4 billed annually) and unlocks 300 projects, reminders, the calendar layout, more filters, unlimited activity history and the AI assistant. Business is $8 per user per month ($6 annually) and adds a shared team workspace with team projects, roles and admin controls.
Two-way Google Calendar sync and add-ins for Gmail, Outlook, Slack and Microsoft Teams are first-party. What Todoist deliberately does not do is full project management: there are no Gantt charts, time tracking or dashboards, so teams needing those usually pair it with another tool or outgrow it.
Key features
AI
- AI assistant
Collaboration
- Real-time collaboration
- Comments & mentions
Automation
- API access
Getting started
- Templates
Data
- Import & export
Platforms
- Mobile app
- Desktop app
- Offline mode
- Browser extension
Views
- Kanban boards
- Calendar view
- Integrations
- Gmail, Google Workspace, Make, Microsoft Teams, Outlook, Slack, Zapier
- Platforms
- Web, Windows, macOS, Linux, iOS, Android, Browser extension, API
Pros & cons
Strengths
- Natural-language task entry with recurring dates
- Apps for every platform, including Linux and wearables, with fast sync
- List, board and calendar layouts on the same tasks
- Affordable Pro plan
- First-party Google Calendar, Gmail, Outlook, Slack and Teams integrations
Limitations
- Free plan is capped at 5 personal projects
- No Gantt charts, time tracking or reporting
- Team features are lighter than dedicated project management tools
- Reminders require a paid plan
Pricing
Freemium. Free Beginner plan; Pro is $5 per month ($4 billed annually) and Business is $8 per user per month ($6 billed annually).
Beginner
Free
Free plan for personal use.
- 5 personal projects
- Basic collaboration and integrations
- 1 week of activity history
Pro
Popular$5/mo
For individuals; $4 per month when billed annually.
- 300 personal projects
- Reminders and calendar layout
- Unlimited activity history
- AI assistant
Business
$8/user/mo
Per user; $6 per user per month when billed annually.
- Shared team workspace
- Team projects with roles and permissions
- Centralized billing and admin controls
- Pro features for every member
Prices are listed in USD and can change. Confirm current pricing on the vendor’s pricing page.
Best for
A good fit if you are
- Individuals who want a fast, reliable personal task list
- Small teams sharing simple project task lists
- People who live in Google Calendar or Outlook
Not ideal if you
- Teams needing timelines, workload views or dashboards
- Users who want notes and tasks in one document workspace
Compared in these shortlists
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Todoist
From $5/mo · Free plan